Executive Assistant (FT Staff)

Mustache, a content agency, is seeking an entry-level Executive Assistant to provide administrative and personal support to the CEO and Head of Content Production. The ideal candidate should have a high comfort level with executing judgment, confidentiality, and taking initiative when it comes to independent problem solving.  The Executive Assistant interfaces and liaises with clients and staff and should have the ability to communicate effectively and professionally in a business environment. Candidates must be able to anticipate needs and navigate high-pressure situations with poise. At heart, we are a creative organization with a family-like environment that fosters a culture of inclusivity, collaboration at all levels, and growth from within.

The small size and collaborative nature of our company provides the ideal environment to absorb knowledge through all stages of content conception and execution within an agency.  The ideal candidate will embrace their creative side when approaching their work, and seize the opportunity to impact the company’s culture by putting their mark and passion into every task, no matter how great or small.

 

Responsibilities

  • Schedule meetings, appointments, and coordinate travel and accommodations;
  • Arrange and coordinate dinners and events,
  • Conserve executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating calls,
  • Prepare documents and information necessary for meetings with brands and other stakeholders,
  • Draft client facing decks and pitch materials, strategically referencing Mustache’s relevant campaigns and production work,
  • Expense reporting and receipt tracking,
  • Greet clients or visitors,
  • Screening calls,
  • General office support and reception duties (supported by interns),
  • Address employee inquiries regarding office management issues (e.g. supplies, equipment, etc),
  • Plan in-house or off-site activities, like celebrations, business lunches and conferences,

 

Required Skills & Experience

  • 4 year college degree,
  • Entry level position,
  • Prior intern or work experience in production, advertising, PR, or media is a preferred,
  • Razor sharp attention to detail and organization is a MUST,
  • Trustworthiness, reliability, and loyalty cannot be understated,
  • Maintaining professionalism while interfacing with high profile brands and celebrity talent,
  • Passionate about pop culture, social media, and staying on the pulse of industry and trends,
  • Competency using Google suite of Services and Microsoft Office
  • Presentation tools and deck creation (Keynote).

 

What We Offer

  • Full-time salaried position with paid vacation and holidays,
  • Group medical, vision, and dental insurance with substantive employer contribution,
  • 401k with company match,
  • Growth opportunities and excellent company culture,
  • Salary to commensurate with experience
Careers

Hey, we want to hear from you

Drop a file here or click to upload Choose File
Maximum upload size: 2MB